Pactimo’s four-week production and delivery timeframe follows the preparation and ordering stages. Starting with your required delivery date and working backward helps ensure you have time for each step.

Whether you’re preparing for a winter training camp, spring racing, summer charity ride, or fall club event, the planning process is the same. For team clothing managers, a clear schedule makes it easier to coordinate decisions and keep riders informed.

The full timeline depends on your design needs, whether you include a fabric proof, and how you collect rider orders.

This example allows three weeks for design, two weeks for Proof Plus, three weeks for rider ordering, and four weeks for production and delivery. Fit sessions, additional revisions, or delayed approvals may require an earlier start.

Your account manager can help determine which activities can happen together and where to leave additional room.

You don’t need a finished jersey design to get started. A productive first conversation begins with:

• An approximate rider count, including expected new members.
• A required delivery date based on your earliest camp, race, or event.
• An initial apparel list, such as jerseys, bib shorts, vests, or accessories.
• A design direction, including sketches, drawings, colors, or examples.
• Team and sponsor logos in vector format.
• Any required logo permissions, particularly for college teams and major brand sponsors.

Browse Pactimo Custom to get a general sense of the apparel available. Your account manager can recommend pieces based on your team’s riding, preferences, and needs.

Pactimo’s design team can help turn rough ideas into artwork. Additional design fees may apply depending on complexity, file preparation, and revisions. Your account manager can explain the applicable design and ordering policies.

For help developing your ideas, read What Makes a Great Custom Kit Design?

A Proof Plus is a portion of your design printed on actual garment fabric. It allows you to review how colors appear on the material before production.

This can be especially helpful when matching team or sponsor colors. A digital preview shows the design’s layout, while a fabric proof gives you a physical reference for color review.

Allow another 1–2 weeks when this step is included, plus time to address any resulting changes. Ask your account manager whether a Proof Plus applies to your order and about any associated cost.

Having sponsor requirements ready early helps you make these decisions before they affect the rest of the schedule.

Arrange your fit session early enough for riders to confirm their sizes before the team store opens.

Pactimo can supply fit kits so members can try on apparel. A team fit party gives riders an opportunity to compare options and make their selections with greater confidence.

This is particularly useful for new members, teams choosing different garments, or riders unfamiliar with a product’s fit. Work with your account manager to allow time for fit kit delivery and coordinating attendance.

When ordering opens, members should be ready to choose their garments and sizes.

A team store adds a member ordering window before production begins. Planning for approximately 2–3 weeks gives riders time to make their selections and complete their purchases.

Through Pactimo’s Team Stores, riders choose and pay for their own apparel. Shipping options include bulk delivery and individual shipments to riders’ homes, with applicable fees.

The clothing manager still has an important role in keeping the order on schedule:

• Share the opening and closing dates with every rider.
• Explain the planned delivery timing.
• Send reminders during the ordering window.
• Check participation before the store closes.

Extending the ordering window can affect when production begins. Agree on the closing date with your account manager and make that deadline clear from the start.

An unchanged reorder may require less preparation than a new design. Start by reviewing what your team needs:

• Are your artwork and sponsors staying the same?
• Are you adding garments or changing product selections?
• Do new members need to check their fit?
• Will you reopen the team store?

You may not need to repeat every design step, but you still need time for rider ordering and production. Your account manager can confirm the appropriate schedule.

Qualifying reorders waive garment unit minimums for garment-and-design combinations that previously met minimum requirements. Purchase thresholds still apply: under the current U.S. ordering policy, reorders below $300 incur a $50 processing fee.

Pactimo’s five-piece garment minimum allows men’s and women’s versions of the same garment, in the same design, to count together.

For example, three men’s Ascent jerseys and two women’s Ascent jerseys in the same team design meet that garment minimum. You do not need to order five of each gender-specific version. Learn more about mixed-gender garment minimums.

New orders also have a $900 purchase minimum. Additional fees may apply when an order does not meet applicable minimums. Review expected quantities and apparel selections with your account manager before opening your store.

Waiting for sponsor logo approval and repeated artwork revisions are two common sources of delay.

To help keep your order moving, gather the correct logo files early and identify who has final approval. Collect feedback from your team in one place before requesting design changes.

Before approving artwork, review spelling, sponsor logos, colors, and placement carefully. If you’re using a Proof Plus, allow time to review it and communicate any concerns.

Once your team store opens, focus on helping riders complete their purchases before the deadline. Preparation and clear communication at each stage make the full schedule easier to manage.

The best time to begin your custom kit order depends on when your team needs to wear it.

For a new design with a team store, allow approximately 8–10 weeks, or 9–12 weeks with a Proof Plus. Start earlier if you need fit sessions, sponsor permissions, or more time for team decisions. For an existing kit reorder, ask your account manager which steps you can carry forward.

Whether your next milestone is a training camp, race, charity ride, or club gathering, we’ll help you choose apparel and establish a schedule around it.

Photos courtesy of @donovan_racing_off_road_team